Romaldent tracks the maintenance of the equipment in every dental clinic, from the chair to the autoclave. Management oversees the group, while each clinic keeps its own log and prints its inspection records in a few clicks.
The group dashboard, on screen in a management meeting.Mock-up interface, fictitious clinics.
Several clinics.No overall view.
A dental clinic runs a lot of heavy equipment: chairs, X-ray, sterilisation, compressors, suction. In a group, that equipment is spread across several sites, and each one tracks it in its own way.
01
Equipment spread across several sites
Each clinic keeps its own lists. At head office, nobody knows exactly what is installed, or in what condition.
02
No costed inventory, no budget
Without the value of the equipment by family, the replacement budget is decided by guesswork, often after a breakdown.
03
Chairs out of action
An unavailable chair means rescheduled appointments and lost revenue. As long as nobody measures it, that cost stays invisible.
04
Scattered evidence for inspections
On inspection day, the clinic’s maintenance evidence has to be gathered: binders, emails, contractors’ reports, spreadsheets.
From the CFO to the clinic.Each with their own view.
Romaldent is dental equipment maintenance software. In a group of clinics, each function reads the same equipment at its own level, from the same data.
01
Finance director (CFO)
The value of the installed equipment, the replacement forecast to build the CAPEX budget, the cost of repairs by family and by clinic.
02
Regional management
A comparison of the clinics in their region: active chairs, estimated lost revenue, overdue equipment.
03
Clinic management
The clinic’s due dates, sterilisation board and inspection log, ready to print before an inspection.
04
Lead dental assistant
Records checks through the day and reports a fault in one click. The technician is notified.
Multi-site management.From the group to the clinic.
What Romaldent does for a group of dental clinics, in five blocks. The screens shown are mock-ups, with fictitious clinics and figures.
01
Manage the group, the region, the clinic
The dashboard opens at group level. One click on a region, then on a clinic, and you go down a level while keeping the same indicators.
Active chairs
Estimated revenue lost to unavailable chairs
Overdue equipment
Equipment availability over 90 days
Breakdown by region
PDF and Excel export of the dashboards
app.romaldent.fr
Romaldentby Pecify
Navigation
Dashboard
Calendar
Equipment
Sterilisation
Inspection log
Good practice
Repairs
Group dashboardGroupRegionClinic6 clinics
Export (PDF)Export (Excel)
Active chairs
54 / 60
6 unavailable · 6 clinics
Estimated lost revenue
− €3,000
today · unavailable chairs
Overdue equipment
10
across the whole group
Equipment availability · GroupLast 90 days · 6 clinics
97%
All chairs availableAt least one chair out of order
Mock-up of the group dashboard. Fictitious clinics, regions and figures.
02
Build the CAPEX replacement budget
Romaldent calculates the value of the installed equipment by family. It projects the replacement of each family over an adjustable horizon, weighted by after-sales history. These are estimates to build a CAPEX budget, not exact forecasts. The cost of repairs can be read by family and by clinic.
Horizon, in years35710
After-sales weightingLowNormalHigh
03
Keep every clinic’s due dates
The calendar sorts mandatory and recommended checks: overdue, due this week, this month, later. List or calendar view, filtered by clinic. The checks for each equipment family can be adjusted to your practices.
OverdueThis weekThis monthLater
ListCalendarAll clinics
04
Track sterilisation clinic by clinic
Each clinic has its own sterilisation board: autoclave tests (Bowie-Dick, Helix), validation, ultrasonic bath, heat sealer and number of cycles.
Class B autoclaveUp to date
Ultrasonic bathDue
Heat sealerUp to date
Inspections.The log in a few clicks.
Before an inspection, each clinic’s management prints its clinic’s log for the requested period, without gathering binders.
05
The printable inspection log, clinic by clinic
Choose a clinic, a period and a type of equipment. Romaldent generates a PDF of the clinic’s maintenance evidence, in date order.
Date
Equipment
Operation
Result
Recorded by
Proof
app.romaldent.fr
Romaldentby Pecify
Navigation
Dashboard
Calendar
Equipment
Sterilisation
Inspection log
Good practice
Repairs
Printable inspection logMaintenance evidence in date order, ready to print.
Station clinic
From01/04/2026
To30/06/2026
Equipment typeAll types ▾
Generate the PDF
DateEquipmentOperationResultRecorded byProof
26/06/2026Class B autoclaveBowie-Dick testOKL. Martin
19/06/2026SuctionWeekly testOKL. Martin
18/06/2026Heat sealerSeal checkOK – proof to followL. MartinTo follow
12/06/2026SuctionWeekly testFailL. Martin
05/06/2026Class B autoclaveHelix testOKL. Martin
Mock-up of a fictitious clinic’s inspection log.
Good practice tracking
Good practice tracking flags operations that are overdue or have never been recorded. Clinic management sees them and gets them dealt with before generating the log.
One log per site
Each clinic has its own log and its own inspection record. At group level, management sees where the overdue equipment is.
The log.Safety, quality, maintenance.
The safety, quality and maintenance log keeps a record of every check, test and service visit at a clinic, with its date, its result and its proof.
The log records faults too.
A failed test stays recorded at its date. It is followed by the report, the technician’s visit, then the test that confirms the repair. The log shows the problem and how it was handled.
In Romaldent
The log builds up as checks are recorded, clinic by clinic.
The inspection log
The printable extract of the log, for one clinic and one period.
SuctionStation clinic · log extract
12/06/2026Weekly testFault reported in one click from the clinic
Fail
12/06/2026Technician notifiedRepair opened on the equipment
Romaldent tracks the equipment on your inventory. So getting started begins with an inventory of each clinic’s equipment, in one of these two ways.
A clinic manager’s dashboard, in the browser. Mock-up interface.
Option 1
We carry out the inventory
We take stock of the equipment in your clinics and load it into Romaldent, clinic by clinic.
Option 2
Import from our Excel template
Your teams fill in our dental equipment inventory template, then import it. Each item is described by its family, brand, model, serial number, location and date of commissioning.
Nothing to install.
Everything happens in the browser, at head office and in the clinics.
Frequently asked questions.Dental clinics and groups.
No, it tracks it. Your service providers keep working as they do today. Romaldent records the due dates, the checks carried out and the signed reports, and notifies the technician when a fault is reported.
02Can we track several regions and dozens of clinics?
Yes. Management works on three levels: Group, Region, Clinic. Management sees the whole group, then drills down to a region and to a clinic. Each clinic keeps its own due-date calendar, sterilisation board and inspection log.
03Is there anything to install?
No. Romaldent runs in the browser. There is nothing to install on computers at head office or in the clinics.
04How does the initial inventory work?
We carry it out for you, or your teams import it from our Excel template. Romaldent only tracks equipment that has been inventoried, so the initial inventory is the first step, clinic by clinic.
05How is pricing set?
Pricing is set per clinic and per month, with unlimited users. We give you the price during the demo.
One clinic.A group of clinics.One single system.
A demo built around your group: the group dashboard, a clinic’s inspection log, getting the inventory started.
