Independent dental practices

Dental practices. All your equipment, under control.

Romaldent tracks the maintenance of every item of equipment in your practice, from the chair to the autoclave. Due dates come up before anyone forgets them, faults are reported in one click, and the evidence is ready on inspection day.

Book a demo See how it works
Sterilisation room of a dental practice with autoclave, heat sealer, washer-disinfector and label printer
The practice’s due dates, on a phone.Mock-up interface, fictitious practice.

One practice. One binder. Due dates that slip.

01

It all rests on one person

Tracking lives in the head of the one assistant who knows. The day they are away, nobody knows.

02

Due dates with no reminders

Autoclave revalidation, compressor servicing, X-ray checks. Without reminders, they slip.

03

One breakdown, a day of appointments

A chair out of action means patients to call back and treatment postponed.

04

Scattered evidence

Paper reports, emails from the technician, autoclave printouts. On inspection day, everything has to be found.

The dentist decides. The assistant keeps track.

Romaldent is dental equipment maintenance software. In the practice, everyone reads the same equipment from the same data.

01Decides

Practice owner

The state of the equipment at a glance, upcoming due dates and the age of each item, to plan replacements.

02Keeps track

Lead dental assistant

Records tests and checks through the day, and reports a fault in one click.

03Steps in

The technician

The full history of the equipment before every service visit.

What Romaldent does for a practice.

The screens shown are mock-ups, with a fictitious practice and data.

01

All your equipment, in one place

The inventory of every item of equipment in the practice, with its family, brand, model, serial number, location and date of commissioning.

Mock-up interface, fictitious practice.
02

Due dates, before they are missed

The calendar of mandatory and recommended checks, sorted into four groups. An alert goes out 30 days before a revalidation.

  • Overdue
  • This week
  • This month
  • Later
Mock-up interface, fictitious practice.
03

Sterilisation, test by test

The practice’s sterilisation board: autoclave tests (Bowie-Dick, Helix), validation, ultrasonic bath, heat sealer, number of cycles.

Mock-up interface, fictitious practice.
04

One fault, one click

The assistant reports the fault from their phone and the technician is notified. The equipment switches from “Active” to “Out of order” until it is repaired.

Mock-up interface, fictitious practice.
05

Plan replacements ahead

The age of each item and its fault history, to decide on a replacement before it breaks down rather than after.

Mock-up interface, fictitious practice.

Inspections. The log in a few clicks.

06

The practice’s log, ready to print

Choose a period and a type of equipment. Romaldent generates a PDF of the practice’s maintenance evidence, in date order.

  • Date
  • Equipment
  • Operation
  • Result
  • Recorded by
  • Proof
Mock-up, fictitious practice.

The log. Safety, quality, maintenance.

The safety, quality and maintenance log keeps a record of every check, test and service visit at the practice, with its date, its result and its proof.

The log records faults too.

A failed test stays recorded at its date. It is followed by the report, the technician’s visit, then the test that confirms the repair. The log shows the problem and how it was handled.

In Romaldent
The log builds up as the practice records its checks.
The inspection log
The printable extract of the log, for a given period.
  1. 12/06/2026Weekly testFault reported in one click
    Fail
  2. 12/06/2026Technician notifiedRepair opened on the equipment
    Repair
  3. 13/06/2026Signed reportService documented, proof attached
  4. 19/06/2026Weekly testRepair confirmed
    OK
Mock-up, fictitious practice.

Getting started. Inventory first.

Romaldent tracks the equipment on your inventory. So getting started begins with an inventory of your practice, in one of these two ways.

Option 1

We carry out the inventory

We take stock of your equipment and load it into Romaldent.

Option 2

Import from our Excel template

Your team fills in our dental equipment inventory template, then imports it.

Frequently asked questions. Dental practices.

01 Does Romaldent replace our maintenance contract?

No. Your technician and your contract stay the same. Romaldent organises the tracking, the due dates and the evidence.

02 Is there anything to install?

No. Everything happens in the browser, on a computer or a phone.

03 How much time does it take?

Tests and checks are recorded through the day, as they are done.

04 What if we have several sites?

Romaldent also runs groups of clinics, with a view per site and an overall view: see our Dental clinics page.

05 How is pricing set?

It is a monthly subscription per practice, with unlimited users. We give you the price during the demo.

Treatment room of a dental practice with chair, delivery unit and workstation

One practice. All its equipment. One single system.

A demo built around your practice: your equipment, your due dates, your log.

Book a demo

Running several clinics? See the Dental clinics page